Expenses need to be claimed within 3 months 

At Cardiff Volunteering, we believe that our volunteers should not be limited by expenses. Therefore, for our student-led projects we will reimburse our volunteers for costs incurred as a result of taking part in one of our projects, and to help facilitate the volunteering activities. For projects which are run in partnership with external organisations we will reimburse costs incurred by volunteers signed up through Cardiff Volunteering. 


This may include:

  • Travel expenses 
    • Bus and train fares 
    • Taxis (if two or more volunteers are travelling together) 
    • Mileage for volunteers who use their own car (if two or more volunteers are travelling together)
  • Arts and crafts materials 
  • Food and drink for volunteers 

All claims must be made within three months of the expense being incurred (This will generally mean that you must enter expenses claims by the end of the semester). Your co-ordinator/lead volunteer will be able to advise you on reasonable volunteering costs for a project. 


It should be noted that the above does not apply to projects on our External Opportunities page. Expenses for costs incurred by taking part in External Opportunities need to be provided by the external partner, these are not projects that we are directly involved in and so we won’t provide expenses.


How to reclaim expenses

1. Volunteers must download and complete an expenses form: Click here to download the expenses form

2. Return the completed form, along with all receipts and/or tickets, to any member of the Cardiff Volunteering staff. They will then sign off expenses for your project. 

3.  Take the form to the Finance Department in the Students' Union. 


Contact Information

The Finance counter is located on the 3rd floor of the Students’ Union. You can also visit the Students' Union at the Heath, situated in the IV Lounge, if you are not able to make it to the Finance Office.
Opening times: 10am - 4pm, Monday to Friday.
E-mail: SUFinance@cardiff.ac.uk
Phone: 02920 781441



Cardiff University Students’ Union, registered in Wales. Nothing here in contained constitutes an order for goods or services unless accompanied by an official order

Telephone | 029 2078 1400 Email | StudentsUnion@Cardiff.ac.uk Website | cardiffstudents.com Address | Park Place Cardiff CF10 3QN Charity No. | 1137163 Company Registration No. | 07328777
Undeb Myfyrwyr Prifysgol Caerdydd, wedi’i gofrestru yng Nghymru. Nid oes dim yn gynwysedig yma yn gorchymyn am nwyddau neu wasanaeth oni bai bod archeb swyddogol yn cyd-fynd ag ef

Ffôn | 029 2078 1400 E-bost | StudentsUnion@Cardiff.ac.uk Gwefan | cardiffstudents.com Cyfeiriad | Plas y Parc Caerdydd CF10 3QN Rhif Elusen | 1137163 Rhif Cofrestredig y Cwmni | 07328777