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Committee Resources

Running a Club, Society, SLS or Association can be a scary thing, and often a very daunting challenge. But fear not; support is at hand to help you manage and run successful Student Groups.

This is your online resource on everything you may need to know, from how to bank a cheque to publicising that big event. If you do need more information, some help or just someone to chat an idea through with then please do give one of the Activities Team an email, call, tweet or Facebook message.

Core Documents

Policies & Procedures

Activities Laws - The Activities Laws are a detailed guide to how the Activities Department supports your Group and how you should lead your Group.

Athletic Union Social and Behaviour Policy - Committees | Individuals

Guild of Societies Social Policy

  • Committee Members - ENG | CYM
  • Individuals - ENG | CYM

The Committee Members version of the Social Policy gives information on how to run socials safely and effectively. The Individual Members version gives information to members as to what they should expect from socials and what is expected of them. It is highly recommended that you familiarise yourself with both versions.

Forms & Templates

Guild of Societies Constitution Template - ENG

Athletic Union Consitution Template - ENG

Associate Membership Form - If you are happy for non-Cardiff Uni Students to join your Club or Society, they must first become an Associate Member. Return this form to the Finance Office or the Students' Union at the Heath.

Guest Speaker Form - Use this form to declare Guest Speakers to the SU. Return completed forms to the Societies Coordinator at least 21 days before the event. Use the booking form if your event is taking place in a University Building.

Venues Enquiry Form - Use this form if you want to use one of our Venues for an event that has special requirements, such as catering, sound and lighting or other setup requirements. Please return it to SU Events. You must have a room booked in our building in order to submit this form. Contact the Societies Coordinator to make a booking.

Sponsorship Invoices Form - Use this form if you have confirmed sponsorship. Return this form to SU Finance and the money you are receiving will be paid directly into your Club/Society Account.

Invoice Template - Use this template to produce an invoice for your Society or Sports Club e.g. for paying for an instructor.