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Athletic Union / BUCS Documents

Our Values

  • Sport is run by students for students
  • Sports clubs belong to their members
  • Participative, competitive and performance sport are held in equal regard

The Athletic Union can commit to the following:

  • Transparency and equality on all matters that are conducted for the students and their clubs
  • A direct line of communication, coupled with an open door policy
  • Sufficient and appropriate training will always be available to ALL members


All clubs must follow Welsh Government regulations and all regulations set by their national governing body.

The latest Welsh Government Guidance can be found here.

A list of NGB guidance can be found here.

Before any activity takes place, the club committee needs to have completed their return to play documents and have them approved by the Athletic Union team. Any questions please get in contact with athleticunion@cardiff.ac.uk.

Advice for clubs if a member is reported COVID positive can be found here


Behavioural Policies

Athletic Union Sports Club Behaviour Policy
AU Members Behaviour in Students' Union Licensed Premises

Core Document Templates

Athletic Union Template Constitution
AU Risk Assessment Template
AU Inventory Template 
Operating Procedures Template

Trip Forms, Trip Packs and Trip Guidance

Trip Form Template (Day trips only) - Please return to the Athletic Union  1 working day before departure
Trip Pack Template (Overnight trips only) - Please return to the Athletic Union  2 working days before departure
Participant Pack - Send to club members attending your trip to be aware of the itinerary, trip information, emergency contacts etc.
Tours and Big Trips Guidance

Health & Safety and Insurance

Accident Report Form
Near Miss Form
Damage and Lost Form

Health and Safety - Introduction Handout
Duty of Care
Sports Club Elite Personal Accident Policy Summary
Personal Accident Policy Wording
Risk Assessment Template

Activities Emergency Procedure

Coaches and Instructors

Anyone that leads an activity for your club or society must register as a coach. This includes committee and club/society members. Volunteer coaches are covered by the SU's insurance if registered but paid coaches must provide their own insurance. No payments will be authorised for coaches that are not registered or qualified. 

Coach Registration Form Template - Please return this via email to the Athletic Union 
Club Coaching Invoice Template

AU-Specific Documents

Athletic Union Mission Statement 
AU Funding Policy 2018-19
Athletic Union Calendar
Trials and Temporary Registration Form

Widening Access policy explanation 

Widening Access draft document 

Wellbeing Officer Job Description 

Code of Conduct template 


General BUCS Documents

BUCS Captains Checklist
Teamsheets and Participant Lists - Instructions

Documents to take to BUCS Fixtures

Accident Report Form

Team Cardiff Branding Guidelines

Rhino is the Athletic Union's chosen supplier and we are able to support you with your purchases. 

Rhino has the details of exactly what size and where the 'Team Cardiff' logo can be used. Please get in contact with Keiron to set up a meeting to discuss new or current kit that you may be interested in supplying for your club. 

Please speak to the Athletic Union staff if you have any more queries.

Other Useful Information

Registering with Millennium Volunteers
Accessing Functional Mail Accounts
Main Elections Guidance For Student Groups