Athletic Union / BUCS Documents

Our Values

  • Sport is run by Students for Students
  • Sport Clubs belong to their members
  • Participative, competitive and performance sport are held in equal regard
The Athletic Union can commit to the following:
  • Transparency and equality on all matters that are conducted for the Students and their clubs
  • A direct line of communication, coupled with an open door policy
  • Sufficient and appropriate training will always be available to ALL members

Student Portal

Click here to access the student portal for finance, transport, accident reports etc.


Cardiff University students can buy standard memberships on each club's page.
Non-Cardiff University students who wish to join must apply for associate membership by completing this form and emailing it to the Finance Department. Associate memberships must be authorised by the club's committee.

Behavioural Policies

Athletic Union Sports Club Behaviour Policy
AU Members Behaviour in Students' Union Licensed Premises

Core Document Templates/Forms

Athletic Union Template Constitution
AU Risk Assessment Template
Inventory Template 2019-20
Operating Procedures Template

Trip Forms, Trip Packs and Trip Guidance

Trip Form Template (For day trips only) - Please return to Activities Coordinator  1 working day prior to departure
Trip Pack Template (Updated Jan 2020) (For overnight trips only) - Please return to Activities Coordinator  2 working days prior to departure
Participant Pack Template - Send to club members attending your trip to be aware of itinerary, trip information, emergency contacts etc.
Tours and Big Trips Guidance

Health & Safety and Insurance

Accident Report Form
Near Miss Form
Damage and Lost Form

Health and Safety - Introduction Handout
Duty of Care

Sports Club Elite Personal Accident Insurance Policy Summary 2019
Personal Accident Insurance Policy Wording 2019

Risk Assessment Template
Activities Emergency Procedure

Coaches and Instructors

Anyone that leads an Activity for your Club or Society must register as a Coach. This includes Committee and Club/Society members. Volunteer Coaches are covered by the SU's insurance if registered but paid coaches must provide their own insurance. No payments will be authorised for coaches that are not registered or qualified. 

Coach Registration Form
Payment of Coaches and Officials Guidelines
Club Coaching Invoice Template

AU-Specific Documents

Athletic Union Mission Statement 
AU Funding Policy 2018-19
Athletic Union Calendar
Trials and Temporary Registration Form


General BUCS Documents

BUCS Captains Checklist
Teamsheets and Participant Lists - Instructions

Documents to take to BUCS Fixtures

Officials Payment Receipt 
Accident Report Form

Team Cardiff Branding Guidelines

Rhino is the Athletic Union's chosen supplier and therefore 'Team Cardiff' can only be used on Rhino kit.

Rhino have the details of exactly what size and where the 'Team Cardiff' logo can be used. Please get in contact with Keiron from Rhino to set up a meeting to discuss new or current kit that you may be interested in supplying for your club. 

If you are using another supplier you will not be able to use 'Team Cardiff'

Please speak to the Athletic Union staff if you have any more queries.

Other Useful Information

Registering with Millennium Volunteers
Accessing Functional Mail Accounts
Main Elections Guidance For Student Groups