If you are a President or Treasurer of a society or sports club, then you will be able to access the Finance Portal via the Student Portal. Please refer to Committee Resources and the Committee Handbook for details on how to access this.
When you are inputting a finance request, please ensure that the reference is identifiable for the recipient, e.g., an invoice number.
You should also outline how you have generated the income to cover this purchase, and evidence this with receipts or booking confirmation.
Finance Request Queries:
Paid request on the portal but it hasn’t been received?
The payment will be received 2 working days from the date the request was paid. If it has not been received after this time, then please email SUFinance@cardiff.ac.uk.
Why Hasn’t My Finance Request Been Approved?
Finance requests are not approved by the Finance Team; they are approved by your society or club coordinator. If you receive comments on your request, please get in touch with them with further evidence.
Societies@cardiff.ac.uk | AthleticUnion@cardiff.ac.uk
Once approved, requests are then processed by the Finance Team, which can take between 3–5 working days.
Any purchases made through the Students’ Union website can be refunded without you handling cash or having to take bank details from your members. To arrange this, you should download the ‘Purchasers’ Report’ from your Students’ Union Website Admin Tools and email it to SUFinance@cardiff.ac.uk, clearly showing the transactions to be refunded and explaining the reasons why.
Account statements are made available to you via the Committee Portal.
Please note, transactions will take up to 3 days to reflect in your statement. If you require an up–to–date statement, then please email SUFinance@cardiff.ac.uk, and we can manually generate one.
If you are unsure of any of the transactions on your statement, please get in touch with us.
Societies and sports clubs can hire out card machines and cash buckets to take payments at events. If you require a card machine you can fill out this Card Machine Request form. Or get in touch via email to request the machine. We only have a certain number of card machines that are shared between all student groups so please make sure to book machines in advance to ensure they are available.
If you would like a QR code payment link set up please email SUFinance@cardiff.ac.uk.
If you need to request payment from a sponsor/university/company, you can fill out this Invoice Request form.
You would need to get in touch with your club contact/society coordinator, and they can make the payment on the group’s behalf using an equal’s card.
Societies@cardiff.ac.uk | AthleticUnion@cardiff.ac.uk