Democracy: AGMs and Elections for Student Groups

All Student Groups should be run democratically, so that everyone involved can have their say. As a reminder, groups should have a minimum of 20 members, or they will be at risk of dissafiliation. There are three key democratic procedures that all Student Groups must follow.

AGMs

Each Student Group must hold an Annual General Meeting each year. This is you and your members’ opportunity to make changes and review the last yea, which may include adding new roles or restructuring your committee.

Give one weeks’ notice of AGM to your members via email – use the Messages function in your admin tools. You could also create an event on the website and share this with your members.

If you want to make a change at another point in the year, you can hold an Emergency General Meeting. They run the same as an AGM, but do not need annual or financial reports.

An AGM is normally introduced and chaired by the President, and minutes should be taken by the Secretary. Click here to find out about what you need to include in your AGM.

Committee Elections

Committee members are elected by your members to lead the group, arrange activities, and represent the group’s needs. All Student Groups must run their elections through our website– this allows your members the opportunity to run for a committee position and vote for who they want to lead the group. Find ut more about running an election here.

Committee Elections Guidelines

Committee Handover

New committees officially take over the group on 1st August, however, it is a good idea to get them involved in running the group before as part of their handover.

All groups are required to complete their handover before the academic year begins. Click here to find out what to include in your handover.

Democratiaeth: CCB ac Etholiadau Grwpiau Myfyrwyr

Dylid rhedeg pob grŵp myfyrwyr yn ddemocrataidd, fel bod pawb sy'n cymryd rhan yn cael dweud. I'ch atgoffa, dylai fod gan grwpiau isafswm o 20 aelod, neu byddant yn wynebu datgysylltiad o'r Undeb. Mae yna dair gweithdrefn rhaid i bob grŵp myfyrwyr eu dilyn.

CCB

Rhaid i bob grŵp myfyrwyr gynnal Cyfarfod Cyffredinol Blynyddol bob blwyddyn. Dyma eich cyfle i wneud newidiadau, adolygu'r flwyddyn ddiwethaf, ac ychwanegu rolau neu ail-strwythuro'r pwyllgor.

Rhaid rhoi un wythnos o rybudd i'ch aelodau o CCB dros e-bost - defnyddiwch yr adran negeseuon yn yr adnoddau pwyllgor. Gallech hefyd greu digwyddiad ar y wefan a'i rannu gyda'ch aelodau.

Os hoffech newid rhywbeth ar adeg arall yn ystod y flwyddyn, gallwch gynnal Cyfarfod Cyffredinol Brys. Mae'r rhain wedi'u cynnal yn yr un ffordd â CCB, ond nid oes angen adroddiadau blynyddol ac ariannol.

Fel arfer caiff CCB ei gyflwyno a'i gadeirio gan y Llywydd, a dylai'r Ysgrifennydd gymryd cofnodion. Cliciwch yma i ddysgu beth sydd angen ei gynnwys mewn CCB.

Etholiadau Pwyllgor

Mae aelodau'r pwyllgor wedi eu hethol gan eich aelodau i arwain eich grŵp, trefnu gweithgareddau, a chynrychioli anghenion y grŵp. Rhaid i bob grŵp myfyrwyr rhedeg eu hetholiadau trwy ein gwefan - bydd hyn yn galluogi eich aelodau i sefyll ar gyfer rolau ar y pwyllgor a phleidleisio dros bwy hoffent weld yn arwain y grŵp. Dysgwch fwy am gynnal etholiad yma.

Trosglwyddiad Pwyllgor

Yn swyddogol, mae pwyllgorau newydd yn gyfrifol am y grŵp ar y 1af o Awst, ond mae'n syniad da i ymgysylltu gyda nhw o flaen llawn fel rhan o'r trosglwyddiad.

Rhaid i bob grŵp gwblhau eu trosglwyddiadau cyn i'r flwyddyn academaidd ddechrau. Cliciwch yma i ddysgu beth i'w gynnwys yn eich trosglwyddiad.