Running a Club, Society, SLS or Association can be a scary thing, and often a very daunting challenge. But fear not; support is at hand to help you manage and run successful Student Groups.
This is your online resource on everything you may need to know, from how to upload a finance request, to publicising that big event. If you do need more information, some help or just someone to chat an idea through with then please do give one of the Activities Team an email or call.
Activities Laws - The Activities Laws are a detailed guide to how the Activities Department supports your Group and how you should lead your Group.
Committee Handbook - this is your in-depth guide to help your run your student group.
Societies Funding Policy
Committee Elections Guidelines
Cardiff Student Media Code (ENG)
Guild of Societies Constitution Template - ENG
Athletic Union Constitution Template - ENG
Societies Development Plan Template - Please complete and return to [email protected]
Associate Membership Form Non-Cardiff University students can apply to join Societies as an Associate Member by completing this
Trip Form Template (For day trips only) - Please return to staff contact 1 working day prior to departure
Trip Pack Template (For overnight trips only) - Please return to your staff contact 2 working days prior to departure
Participant Pack Template - Send to club members attending your trip to be aware of itinerary, trip information, emergency contacts etc.
Tours and Big Trips Guidance
Event and Guest Speaker Booking Form - Use this form to declare Guest Speakers to the SU. Return completed forms to Your Societies and Volunteering Coordinator at least 21 days before the event.
Students Union Requirement Form - Use this form to book any of our commercial spaces in the SU- such as Y Plas, The Great Hall, or Lodge- for events that need catering, sound and lighting or other setup requirements. You must have an approved requirement form before you complete this.
Coach Registration Form Template - use this form to register your coach/instructor. This is mandatory for both paid and volunteer coaches/instructors for insurance purposes.
Sponsorship Agreement Template - Use this form if you want to arrange a sponsourship agreement and have been asked to write the agreement yourself. Please Return this form to Societies Team or AU Team we must check any agreement before it is confirmed.
Sponsorship Invoices Form - Use this form if you have confirmed sponsorship. Return this form to SU Finance and the money you are receiving will be paid directly into your Club/Society Account.
Invoice Template - Use this template to produce an invoice for your Society or Sports Club e.g. for paying for an instructor.
Society Event Proposal Form - Use this template if you want to organise a larger event that is not your usual activity. Return this form to your society coordinator or club contact for approval.
Society Inventory Template - Use this template to keep track of your societies/clubs inventory
Template for Society AGM ENG
Template for Society AGM Cymraeg
Widening Access Policy Template - Use this template to create your Widening Access Policy, and set out your society or clubs goal to increase accessibility to your activity.
Social Media and Marketing Plan - Use this template to create your Social Media and Marketing Plan, and plan your group's advertising for the academic year.
Food Hygiene Disclaimer Notice - Use this template if you are providing food at a fair or group event, and email this to your staff contact.
Society Tier Tracker
Society Tier Tracker-Cymraeg
Societies Risk Assessment Matrix
Operating Procedures Template
Activities Risk Assessment Template-Summer 2024