• verify your identity and eligibility to study via SIMS and collect your student ID card (unless you are on a distance learning programme)
• pay your tuition fees on time - if you need support, contact our Advice and Money team via Student Connect
• confirm your programme and module selections or research degree details via SIMS
• register your attendance at in-person teaching events (where applicable) by scanning a QR code via the Student App. If your tutor doesn’t provide a code or you have issues scanning it, let your tutor know otherwise, you may be marked absent
• report any short-term absences of up to 14 days to your School. Find out what to do if you are unwell
• report any extenuating circumstances
• make an application for an interruption of study if you are absent for more than 14 consecutive days
• make contact with your personal tutor at least once each semester
• use University IT systems and log in to SIMS or Learning Central at least once a week during term time
• submit your coursework on time and attend examinations and class tests.

• attend supervision meetings: a supervision meeting must take place at least monthly
• attend progress review meetings
• attend any other required meetings, e.g. with project partner; research group meetings; with the Director of Postgraduate Research
• submit work for review and feedback ahead of supervision meetings and progress reviews
• attend and complete training which is designated as mandatory

Research students will be required to attend at least one of the required meetings or events per month.

If you do not attend a monthly supervision meeting, your supervisor will contact you, and you have 7 days to re-schedule the meeting.

Failure to respond to the re-scheduled meeting invite or to failure to attend the meeting could lead to escalation to the Director of Postgraduate Research Studies within your School, or the Student Visa Compliance team, if you are a Student Route Visa holder.

More information can be found here.

As a Cardiff University Student, you must:

• verify your identity and eligibility to study via SIMS and collect your student ID card (unless you are on a distance learning programme)
• pay your tuition fees on time - if you need support, contact the University's Advice and Money team via Student Connect
• confirm your programme and module selections or research degree details via SIMS
• register your attendance at in-person teaching events (where applicable) by scanning a QR code via the Student App. If your tutor doesn’t provide a code or you have issues scanning it, let your tutor know otherwise, you may be marked absent
• report any short-term absences of up to 14 days to your School. Find out what to do if you are unwell
• report any extenuating circumstances if you are unable to complete work
• make an application for an interruption of study if you are absent for more than 14 consecutive days
• make contact with your personal tutor at least once each semester- you can find their details on SIMS
• use University IT systems and log in to SIMS or Learning Central at least once a week during term time
• submit your coursework on time and attend examinations and class tests
• postgraduate researchers will need to submit progress reports and complete annual reviews on schedule

Under the Student Attendance and Engagement Monitoring policy, all students are required to engage fully with your studies, complete enrolment, collect your ID card, pay your tuition fees (or confirm sponsorship or student loan arrangements). There are different rules for taught students and research students.

Taught Students

Attend non-optional teaching activities and ensure your attendance is registered at these activities. You must attend a personal tutor meeting/session once per semester, attend in-person assessments and submit all coursework assessments, and access learning materials (i.e. in Learning Central) once a week during term time.

Research Students

The minimum requirements are:

• Attend (whether in-person or virtually) supervisory meetings at least monthly.
• Submit written work as required, for supervisor meetings and/or progress monitoring events.
• Attend and participate in progress reviews, assessments and any other activities expected for your programme (Unsatisfactory Progress Policy (Research Students), viva voce examinations).
• attending or completing a compulsory training activity
• submitting your thesis for examination within your submission deadline
• completing amendments to your thesis as required by your examiners within the permitted time limit

More information can be found here.

Courses that lead to professional registration

If your course is regulated by an external professional body the attendance requirements will be more rigorous. You must comply with the requirements. These will be found in your course programme regulations. If you do not meet attendance requirements you may be subject to a Fitness to Practise Investigation.

Your attendance is monitored via registers taken at timetabled teaching activities. Wider engagement with your programme is monitored based on your accessing IT systems, meeting your personal tutor, submitting assessments and sitting exams.

The University may send you emails to check in if you have missed a week of teaching, and further correspondence if you miss 2 or 3 consecutive weeks of teaching. You most respond to these.

Your attendance at in person teaching events will be monitored by checking if you have scanned your attendance by via the Student App.

Research Students

Your progress on your research degree programme will be monitored formally through a series of events in accordance with the Research Student Progress Monitoring Procedure. The Research Student Progress Monitoring Procedure is managed via SIMS-Online.

• Open the Student App
• Tap ‘Register’ on the home screen or navigate to the timetabled activity in your schedule.
• Scan the QR code
• Add your location within the room, if asked (e.g. seat 1A)
• Tap 'register'
• You will receive confirmation once your attendance has been fully registered.

You can only register your attendance 5 minutes before, during, and 15 minutes after the event finishes. You may be unable to complete the registration process if you've already registered or been registered by your tutor.

If you experience any issues when scanning the QR code to self-register your attendance, wait until the end of the session and inform your tutor. They can manually register your attendance.

If you don't have a phone or device that you can use to scan a QR code, contact your School. If this isn't possible, you can email your tutor after the session, or inform your School.

The Regulations state that you must apply for an Interruption of Study or, if the absence coincides with assessments, submit Extenuating Circumstances. We recommend that you speak to Student Advice and/or your Academic School first.

You will receive an email reminder. Failure to comply within 7 days may result in temporary or permanent exclusion by the Academic Registrar or Head of School. If you receive a reminder you should act immediately

This refers to not completing enrolment, collecting your student card, or missing five consecutive engagement points. This may lead to exclusion proceedings. For further information please click here.

If you are a PGR student if you do not comply with the requirements of the Research Student Progress Monitoring Procedure, your registration will be reviewed in accordance with the University's Unsatisfactory Progress Policy (Research Students).

Taught Students

If you do not meet the minimum attendance requirements of your programme for one week, you will receive an email from your school to check you are okay. If you miss 2 consecutive weeks, you’ll receive another email checking in and reminding you of the importance of attending. Following 3 weeks of non-attendance, you may receive an invite to a support meeting with your school, or prior to this, an email asking you to inform your school why you haven’t attended for 3 consecutive weeks.

Research Students

Action maybe taken under the policy Unsatisfactory Progress Policy (RESEARCH STUDENTS)

If there are any issues or barriers that are impacting your ability to engage in your studies, we encourage you to speak to your Personal Tutor, Module Lead, for PGR student your Director of Postgraduate Research or an Adviser here at Student Advice.

Taught Students

Firstly speak to your Personal Tutor to ask what support your School can offer. You may wish to consider the Extenuating Circumstances procedure to request an extension or deferral of upcoming assessments.

If you have a condition that impacts your ability to study contact the Student Disability Team who may be able to put Reasonable Adjustments in place for your studies.

If you want to talk in confidence about the difficulties, you are experiencing contact Student Advice.

Research Students

Firstly speak to your supervisor or Director of Postgraduate Research.

If you have a condition that impacts your ability to study contact the Student Disability Team who may be able to put Reasonable Adjustments in place for your studies.

You may wish to consider Extenuating circumstances for postgraduate research students.

If you want to talk in confidence about the difficulties, you are experiencing contact Student Advice.

You will need to submit a Review request within 14 days of being notified of exclusion. More information can be found here.

If you have been deregistered or withdrawn from study the University is obliged by Law to notify the Home Office. We strongly suggest that you contact the Student Visa Support Team for further advice.

The University will notify the Student Finance team that you are no longer a registered student, We strongly encourage you to contact the Student Advice and Money Team for further advice.