As a Cardiff University student, you are expected to engage in all aspects of your studies. The Student Attendance and Academic Progress Requirements and Absence Procedures outlines all the University's regulations about attendance and absence. If you hold a Tier 4 visa, you must meet the conditions of your student visa as the University is obliged to report to the UK Border Agency about student attendance.
Short-term absence is the term the University uses for absences of 10 consecutive study days or less due to illness or other circumstances. If you are ill and are unable to attend an exam or submit work, the University will expect you to provide a medical certificate from your doctor rather than a self-certificate. You will likely have to submit extenuating circumstances for this as well, please see our extenuating circumstances page for more information.
Students are required to engage with their course for the full duration of the published course start and end dates. They will therefore have to satisfy all of the Universities minimum requirements for demonstrating engagement with their studies. These are:
- Collection of your Student Card no later than 2 weeks after the start of teaching.
- Payment of Tuition Fees
- Confirmation of Programme of Study and Modules
- Engagement Contacts
- Submission of Coursework
- Attendance at Exams and Class Tests
- Contact with Personal Tutors
Students are expected to attend lectures and workshops regularly and to notify their school or tutor if they are going to be absent for an extended period of time. An absence lasting longer than 10 days will require students to complete the Interruption of Study Procedure.
Non-Engagement with Programme
You fail to engage if you have been absent without authorisation for more than 10 consecutive study days, if you have failed to comply with the attendance requirements of your course, or if you have failed to show evidence of intent to engage, such as not submitting required work, not enrolling on time or low attendence.
You will receive a warning from the Head of School via Registry. However, no warning will be given if you have missed 10 consecutive study days immediately after enrolment.
If you have received a warning from the Head of School seeking confirmation of whether you have decided to withdraw or wish to apply for an Interruption of Study, your warning will state that if you continue to fail to engage it may result in your exlusion.
If you do not provide evidence that you have been attending your course and engaging with your studies or simply don't respond to the warning, your Head of School will confirm your exclusion (permanent or temporary) with Registry. You should receive this in writing from Registry and it will be in the correspondence section of your SIMS account. Remember, it is your responsibility to update any changes in your contact details on SIMS.
If you are excluded, you have 14 days from the date of the letter to submit an appeal. Appeals should be made in writing and addressed to the Academic Registrar. Students should include deatils of all circumstances and any relevant evidence they wish to be considered
Appeals are considered by a Senior Academic who will have no previous involvement with the original decision to exclude the student from study. The decision made by the Senior Academic will be final and no further submissions will be considered.
If the appeal is upheld, the student will be notified and will be given information of the arrangements for their return to study.
If you receive any correspondence from the University about your Failure to Engage, you should seek advice from Student Advice. If you have been experiencing personal difficulties and this is why you have been unable to attend your course, you will need to show evidence to support your circumstances. A Student Advice adviser can explain how you can respond to a Failure to Engage warning and how to appeal against a Failure to Engage withdrawal.