Attendance and Engagement (Taught Students)
As a student Cardiff University, you are expected to meet the attendance and engagement requirements. There are different rules for taught students and research students. For programmes the lead to professional registration requirements may be more rigorous and Student Route visa holders must attend learning activities and supervision sessions in-person and on-campus (where appropriate) to remain compliant with UK Visas and Immigration (UKVI) regulations.
What you must do
Taught Students
- verify your identity and eligibility to study via SIMS and collect your student ID card (unless you are on a distance learning programme)
- pay your tuition fees on time - if you need support, contact our Advice and Money team via Student Connect
- confirm your programme and module selections or research degree details via SIMS
- register your attendance at in-person teaching events (where applicable) by scanning a QR code via the Student App. If your tutor doesn’t provide a code or you have issues scanning it, let your tutor know otherwise, you may be marked absent
- report any short-term absences of up to 14 days to your School. Find out what to do if you are unwell
- report any extenuating circumstances
- make an application for an interruption of study if you are absent for more than 14 consecutive days
- make contact with your personal tutor at least once each semester
- use University IT systems and log in to SIMS or Learning Central at least once a week during term time
- submit your coursework on time and attend examinations and class tests.
Research Students
- attend supervision meetings: a supervision meeting must take place at least monthly
- attend progress review meetings
- attend any other required meetings, e.g. with project partner; research group meetings; with the Director of Postgraduate Research
- submit work for review and feedback ahead of supervision meetings and progress reviews
- attend and complete training which is designated as mandatory
Research students will be required to attend at least one of the required meetings or events per month.
If you do not attend a monthly supervision meeting, your supervisor will contact you, and you have 7 days to re-schedule the meeting.
Failure to respond to the re-scheduled meeting invite or to failure to attend the meeting could lead to escalation to the Director of Postgraduate Research Studies within your School, or the Student Visa Compliance team, if you are a Student Route Visa holder.
More information can be found here.
Warnings of Engagement
If you receive an email about your attendance and engagement you must respond and attend a meeting if this required. The meeting is nothing to be worried about. The purpose of them meeting will be to step in early if you need any extra help, but if you do not engage you maybe permanently or temporarily excluded
If you have received a notification of failure to engage Student Advice can help. We are not part of Cardiff University. Our advice is independent and confidential - email [email protected] or call 02920 781 410.
If you are struggling with your studies due to your personal circumstances help is available. You can contact Student Advice and/or your Personal Tutor. Student Life Services are also there to help you.
Continued non-engagement may then lead to temporary or permanent exclusion. Students can appeal decisions through the University Review Procedure.
FAQs
What are my responsibilities?
As a Cardiff University Student, you must:
- verify your identity and eligibility to study via SIMS and collect your student ID card (unless you are on a distance learning programme)
- pay your tuition fees on time - if you need support, contact the University's Advice and Money team via Student Connect
- confirm your programme and module selections or research degree details via SIMS
- register your attendance at in-person teaching events (where applicable) by scanning a QR code via the Student App. If your tutor doesn’t provide a code or you have issues scanning it, let your tutor know otherwise, you may be marked absent
- report any short-term absences of up to 14 days to your School. Find out what to do if you are unwell
- report any extenuating circumstances if you are unable to complete work
- make an application for an interruption of study if you are absent for more than 14 consecutive days
- make contact with your personal tutor at least once each semester- you can find their details on SIMS
- use University IT systems and log in to SIMS or Learning Central at least once a week during term time
- submit your coursework on time and attend examinations and class tests
- postgraduate researchers will need to submit progress reports and complete annual reviews on schedule
What are the key attendance requirements for Cardiff University students?
Under the Student Attendance and Engagement Monitoring policy, all students are required to engage fully with your studies, complete enrolment, collect your ID card, pay your tuition fees (or confirm sponsorship or student loan arrangements). There are different rules for taught students and research students.
Taught Students
Attend non-optional teaching activities and ensure your attendance is registered at these activities. You must attend a personal tutor meeting/session once per semester, attend in-person assessments and submit all coursework assessments, and access learning materials (i.e. in Learning Central) once a week during term time.
Research Students
The minimum requirements are:
- Attend (whether in-person or virtually) supervisory meetings at least monthly.
- Submit written work as required, for supervisor meetings and/or progress monitoring events.
- Attend and participate in progress reviews, assessments and any other activities expected for your programme (Unsatisfactory Progress Policy (Research Students), viva voce examinations).
- attending or completing a compulsory training activity
- submitting your thesis for examination within your submission deadline
- completing amendments to your thesis as required by your examiners within the permitted time limit
More information can be found here.
Courses that lead to professional registration
If your course is regulated by an external professional body the attendance requirements will be more rigorous. You must comply with the requirements. These will be found in your course programme regulations. If you do not meet attendance requirements you may be subject to a Fitness to Practise Investigation.
How does the University monitor student engagement?
Your attendance is monitored via registers taken at timetabled teaching activities. Wider engagement with your programme is monitored based on your accessing IT systems, meeting your personal tutor, submitting assessments and sitting exams.
The University may send you emails to check in if you have missed a week of teaching, and further correspondence if you miss 2 or 3 consecutive weeks of teaching. You most respond to these.
Your attendance at in person teaching events will be monitored by checking if you have scanned your attendance by via the Student App.
Research Students
Your progress on your research degree programme will be monitored formally through a series of events in accordance with the Research Student Progress Monitoring Procedure. The Research Student Progress Monitoring Procedure is managed via SIMS-Online.
How do I monitor my attendance using the app?
- Open the Student App
- Tap ‘Register’ on the home screen or navigate to the timetabled activity in your schedule.
- Scan the QR code
- Add your location within the room, if asked (e.g. seat 1A)
- Tap 'register'
- You will receive confirmation once your attendance has been fully registered.
You can only register your attendance 5 minutes before, during, and 15 minutes after the event finishes. You may be unable to complete the registration process if you've already registered or been registered by your tutor.
Issues scanning the QR code?
If you experience any issues when scanning the QR code to self-register your attendance, wait until the end of the session and inform your tutor. They can manually register your attendance.
If you don't have a phone or device that you can use to scan a QR code, contact your School. If this isn't possible, you can email your tutor after the session, or inform your School.
What should I do if I am absent for more than 14 days?
The Regulations state that you must apply for an Interruption of Study or, if the absence coincides with assessments, submit Extenuating Circumstances. We recommend that you speak to Student Advice and/or your Academic School first.
What happens if I don’t complete enrolment or collect my student card?
You will receive an email reminder. Failure to comply within 7 days may result in temporary or permanent exclusion by the Academic Registrar or Head of School. If you receive a reminder you should act immediately
What does ‘Non-Engagement with Programme’ mean?
This refers to not completing enrolment, collecting your student card, or missing five consecutive engagement points. This may lead to exclusion proceedings. For further information please click here.
If you are a PGR student if you do not comply with the requirements of the Research Student Progress Monitoring Procedure, your registration will be reviewed in accordance with the University's Unsatisfactory Progress Policy (Research Students).
What if I only partially engage or my academic progress is unsatisfactory?
Taught Students
If you do not meet the minimum attendance requirements of your programme for one week, you will receive an email from your school to check you are okay. If you miss 2 consecutive weeks, you’ll receive another email checking in and reminding you of the importance of attending. Following 3 weeks of non-attendance, you may receive an invite to a support meeting with your school, or prior to this, an email asking you to inform your school why you haven’t attended for 3 consecutive weeks.
Research Students
Action maybe taken under the policy Unsatisfactory Progress Policy (RESEARCH STUDENTS)
If there are any issues or barriers that are impacting your ability to engage in your studies, we encourage you to speak to your Personal Tutor, Module Lead, for PGR student your Director of Postgraduate Research or an Adviser here at Student Advice.
I am finding it difficult to attend study and am not managing to complete my assessments . What help can I get?
Taught Students
Firstly speak to your Personal Tutor to ask what support your School can offer. You may wish to consider the Extenuating Circumstances procedure to request an extension or deferral of upcoming assessments.
If you have a condition that impacts your ability to study contact the Student Disability Team who may be able to put Reasonable Adjustments in place for your studies.
If you want to talk in confidence about the difficulties, you are experiencing contact Student Advice.
Research Students
Firstly speak to your supervisor or Director of Postgraduate Research.
If you have a condition that impacts your ability to study contact the Student Disability Team who may be able to put Reasonable Adjustments in place for your studies.
You may wish to consider Extenuating circumstances for postgraduate research students.
If you want to talk in confidence about the difficulties, you are experiencing contact Student Advice.
I have been told I am excluded from study. What can I do to get back on my course?
You will need to submit a Review request within 14 days of being notified of exclusion. More information can be found here.
If I am excluded is my student Visa effected?
If you have been deregistered or withdrawn from study the University is obliged by Law to notify the Home Office. We strongly suggest that you contact the Student Visa Support Team for further advice.
If I am excluded what happens to my student finance?
The University will notify the Student Finance team that you are no longer a registered student, We strongly encourage you to contact the Student Advice and Money Team for further advice.
Presenoldeb ac Ymgysylltiad (Myfyrwyr a Addysgir)
Mae Rheoliadau Presenoldeb ac Ymgysylltiad Myfyrwyr Prifysgol Caerdydd yn ei wneud yn ofynnol i bob myfyriwr fynychu darlithoedd a seminarau, a gwneud cynnydd academaidd boddhaol.
Mae'r Brifysgol yn monitro presenoldeb trwy bwyntiau ymgysylltiad megis cwblhau cofrestru, cyflwyno asesiadau, a mynychu cyfarfodydd, darlithiau a seminarau. Bydd diffyg ymgysylltiad yn arwain at eich atgoffa neu eich gwahardd felly mae'n bwysig fod yn ymwybodol o bwyntiau ymgysylltiad.
Os fyddwch yn absennol am gyfnod o amser rydym yn argymell cysylltu ag arweinwyr eich modiwlau a thiwtor personol, oherwydd efallai gallant gynnig cefnogaeth. Ond, os ydych yn absennol am 14 diwrnod neu fwy efallai y bydd angen i chi ymgeisio i Ohirio Astudiaethau neu, os yn ystod cyfnod asesiadau, cyflwyno Amgylchiadau Esgusodol.
Os dyfernir bod eich cynnydd academaidd yn anfoddhaol, gall y Brifysgol gyflwyno rhybudd neu fonitro eich ymgysylltiad. Os fyddwch yn derbyn rhybudd dylai gynnwys manylion o'r hyn y mae'n rhaid i chi ei wneud a'i arddangos er mwyn osgoi camau disgyblu pellach. Os fyddwch yn derbyn rhybudd rhaid i chi weithredu ar unwaith. Os gewch eich gwahardd o'ch astudiaethau efallai ni fydd modd i chi ddychwelyd, neu gall gymryd amser sylweddol i'ch cais i ddychwelyd cael ei ystyried.
Os ydych wedi derbyn hysbysiad ynghylch eich ymgysylltiad, gall Cyngor i Fyfyrwyr helpu. Nid ydym yn rhan o Brifysgol Caerdydd. Mae ein cyngor yn annibynnol a'n gyfrinachol - e-bostiwch [email protected] neu ffoniwch 02920 781 410.
Os ydych yn cael trafferth gyda'ch astudiaethau o ganlyniad i amgylchiadau personol mae cymorth ar gael. Gallwch gysylltu â Chyngor i Fyfyrwyr a/neu eich Tiwtor Personol. Gall Gwasanaethau Bywyd Myfyrwyr hefyd eich helpu.
Gall diffyg ymgysylltiad parhaol arwain at eich gwahardd dros dro neu'n barhaol. Gall myfyrwyr apelio penderfyniad trwy Weithdrefn Adolygu'r Brifysgol.
Cwestiynau Cyffredin
Beth yw'r gofynion presenoldeb allweddol ar gyfer myfyrwyr Prifysgol Caerdydd?
Rhaid i chi gofrestru'n llawn, casglu eich cerdyn myfyriwr, talu ffioedd dysgu, cadarnhau eich rhaglen a dewisiadau modiwl, cyflwyno gwaith cwrs, mynychu arholiadau, a chwrdd â'ch tiwtor personol unwaith bob semester.
Sut mae'r Brifysgol yn monitro ymgysylltiad myfyrwyr?
Mae ymgysylltiad wedi'i dracio trwy gofrestru, asesiadau, cyfarfodydd tiwtor, a defnydd o'r system TG. Gall diffyg gweithgarwch am 14 diwrnod gael ei nodi.
Beth ddylwn ei wneud os ydw i'n absennol am fwy na 14 diwrnod?
Mae'r rheoliadau yn datgan rhaid i chi ymgeisio i Ohirio Astudiaethau, neu os yw eich absenoldeb yr un pryd ag asesiadau, cyflwyno Amgylchiadau Esgusodol. Rydym yn argymell trafod gyda Chyngor i Fyfyrwyr a/neu eich Ysgol Academaidd yn gyntaf.
Beth sy'n digwydd os nad ydw i'n cofrestru'n llawn neu'n casglu fy ngherdyn myfyriwr?
Byddwch yn derbyn e-bost i'ch atgoffa. Gall methu â chydymffurfio o fewn 7 diwrnod arwain at waharddiad dros dro neu barhaol gan y Cofrestrydd Academaidd neu Bennaeth yr Ysgol. Os ydych yn derbyn neges atgoffa, dylech weithredu ar unwaith.
Beth mae ‘Diffyg Ymgysylltiad â'r Rhaglen’ yn ei olygu?
Mae hyn yn cyfeirio at ddiffyg cofrestru neu gasglu eich cerdyn myfyriwr, neu golli pum pwynt ymgysylltu yn olynol. Gall hyn arwain at wahardd. Am ragor o wybodaeth pwyswch yma.
Beth os ydw i'n ymgysylltu'n rhannol yn unig neu os yw fy nghynnydd academaidd yn anfoddhaol?
Gall Pennaeth yr Ysgol eich rhybuddio a monitro eich ymgysylltiad. Os oes unrhyw broblemau neu rwystrau sy'n effeithio ar eich gallu i ymgysylltu â'ch astudiaethau, rydym yn eich annog i siarad â'ch Tiwtor Personol, Arweinwyr Modiwlau neu gynghorydd yma gyda Chyngor i Fyfyrwyr.
Beth mae'r cyfnod monitro yn ei olygu os byddaf yn derbyn rhybudd ffurfiol?
Os ar ddiwedd y cyfnod monitro mae Pennaeth yr Ysgol yn teimlo nad ydych wedi dangos gwelliant boddhaol efallai cewch eich gwahodd i fynychu cyfarfod ffurfiol. Rydym yn eich cynghori i fynychu'r cyfarfod a chysylltu â Chyngor i Fyfyrwyr am gyngor a chefnogaeth arbenigol ac annibynnol.
Rwy'n cael trafferth mynychu sesiynau dysgu ac nid wyf yn llwyddo cwblhau fy asesiadau. Pa gymorth gallaf ei dderbyn?
Yn gyntaf, siaradwch gyda'ch Tiwtor Personol i ofyn pa gefnogaeth gall eich ysgol ei chynnig. Efallai hoffech ystyried y weithdrefn Amgylchiadau Esgusodol er mwyn gofyn am estyniad neu ohirio asesiadau.
Os oes gennych gyflwr sy'n effeithio ar eich gallu i astudio cysylltwch â'r Tîm Anabledd Myfyrwyr a all osod Addasiadau Rhesymol ar gyfer eich astudiaethau.
Os hoffech drafod eich anawsterau mewn amgylchedd mwy cyfrinachol, cysylltwch â Chyngor i Fyfyrwyr.
Rydw i wedi cael gwybod fy mod wedi fy ngwahardd o'm hastudiaethau. Beth allaf ei wneud i ail-ymuno â'r cwrs?
Bydd angen i chi gyflwyno cais am adolygiad o fewn 14 diwrnod i dderbyn yr hysbysiad.
Os caf fy ngwahardd a fydd hyn yn effeithio ar fy fisa myfyriwr?
Os ydych wedi eich dadgofrestru neu eich gwahardd o'ch astudiaethau rhaid i'r Brifysgol rhoi gwybod i'r Swyddfa Gartref. Rydym yn argymell eich bod yn cysylltu â'r Tîm Cefnogaeth Fisa Myfyriwr am gyngor pellach.
Os caf fy ngwahardd beth fydd yn digwydd i fy nghyllid myfyriwr?
Bydd y Brifysgol yn rhoi gwybod i Gyllid Myfyrwyr nad ydych yn fyfyriwr cofrestredig rhagor. Rydym yn eich argymell i gysylltu â'r Tîm Cyngor ac Chyllid Myfyrwyr am gyngor pellach.