🚐 Booking a Vehicle

Vehicle bookings must be made using the official SU Transport request link:

Booking Link: https://cardiffstudents.typeform.com/to/F8TL2mHl

🗓️ Availability & Peak Times

• Weekends: Extremely busy — please book well in advance to avoid disappointment.

• Wednesdays: Primarily reserved for BUCS, so availability is usually limited.

📄 Trip Documentation Requirements

When leaving the Cardiff area, you must complete the appropriate trip documentation:

Trip Form

Required for day trips outside Cardiff. Must include:

• Destination

• Purpose of trip

• Full passenger list with Student IDs

Trip Pack

Required for overnight trips.

Trip documentation can be found at: https://www.cardiffstudents.com/activities/resources/

🔑 Collecting Your Vehicle

Once your booking and documentation are complete:

• Vehicle keys can be collected from Reception (2nd Floor, Students’ Union).

• Keys will only be released to a registered AU driver.

• Security will verify your identity and driver status against the AU Drivers List.

🚗 Returning a Vehicle

Please follow all return procedures carefully to support fleet operations.

📋 Essential Return Steps

• Complete the online mileage form via Teams.

• If new damage is found, email [email protected] for follow‑up.

• Refuel the vehicle:

  • SU vehicles: refuel using the SU fuel card.

  • Hire vehicles: refuel to the level found at collection.

• Remove all rubbish and liquids.

  • Green bags are available from Security.

  • Poorly returned vehicles may incur a £50 valeting charge to the Club/Society.

• Return keys to Security — keys must not be taken home.

• Report any faults to [email protected].