1. To book a vehicle please try to use the links through the Student Portal. Requests through the student portal will take priority by date received. 
  2. If it is urgent, you can call Julian on 02920781406 or email SUTransport@cardiff.ac.uk.  
  3. Please note that Weekends are extremely busy and we strongly advise that you book far in advance to avoid disappointment.
  4. Wednesdays are also the main BUCS day so it is likely availability will be limited.
  5. When leaving the Cardiff area a Trip Form must be completed with all passengers travelling on the SU vehicles.  If the trip is longer than a day then a Trip Pack must be completed.
  6. Once all of this is done the vehicle keys will be available to pick up from Reception (2nd floor of Union) by a registered driver once security has checked your details and I.D against our database.


  • Returning a Vehicle
  1. Make sure the mileage form is completed
  2. The vehicle is checked and if new damage and is located please update SUTransport@cardiff.ac.uk for follow up. 
  3. Refuelled
  4. Emptied of all liquid vessels and other rubbish – green bags are available. If the buses return in a poor state, a charge for valeting will be charged to the clubs or societies.
  5. Keys to be returned to security and NOT taken home.
  6. If any faults identified email SUTransport@cardiff.ac.uk
  7. If there are any Road Traffic Collisions or Damage related incidents then an accident form must be completed on the day and left with security for the attention of SU Transport. 

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Do you have a Driver who has passed the CUSU training?

All trips leaving Cardiff must provide trip information at least 48 hours before departure. Please provide us with the purpose of trip, destination, all participants and student IDs for everyone in the vehicle. Non Cardiff students must provide a next of kin phone number.