Log in

Annual General Meeting (AGM)

Countdown to AGM 2018:

What is the AGM?

It is a large forum where a wide variety of students come to debate and determine the direction of Cardiff Students’ Union, which usually takes place at the end of November. As the Students’ Union is directed by you, our student members, we use the AGM to adopt a collective stance on an issue and decide what action we will take.

All students are welcome to attend the AGM and anyone can submit a motion for change. A motion consists of an idea that you think the Union should follow for example in the past The Union has banned selling certain products like Nestle as they are seen by many people to be unethical. Any student can attend, and any student can submit a motion for discussion. To find out more about how to write a motion check out our guide:

Proposing a Motion to AGM | Gwneud Cynnig i CCB

The AGM is the place where students are presented with – the Students’ Union’s Annual Report. Other business to be transacted at the AGM includes:

  • ratification of minutes of the previous meeting;
  • receiving the accounts of the Union for the previous financial year;
  • approving the list of affiliations of the Union;
  • open questions to the Trustees by the Student Members;
  • and any motions submitted by members.

In unusual circumstances when an urgent desicion needs to be made, an Extraordinary General Meeting may also be called at another point in the year. 

Any student can attend, and any student can submit a motion for discussion

Annual Report

At the AGM students are presented with the Annual Report. This includes finances and strategy of the Students’ Union along with minutes from the previous AGM, approving the Unions affiliations and any motions that have been submitted. 

The Union is a transparent organisation which is run by the student population. This is a great opportunity to have a hands on impact on the democracy and running of the Students’ Union. 

In unusual circumstances when an urgent decision needs to be made, an Extraordinary General Meeting may also be called at another point in the year.

The Union is a transparent organisation which is run by the student population.

AGM 2017

Next year's's AGM will take place on Thursday 22nd November at 18:00.

Every Cardiff University student is invited and encouraged to attend. Numbers in past years have reached around 650 students allowing great opportunity to discussions and debates. Doors open at 17:30 and please remember your Student ID card as you will require this for entry. 

The deadline to submit a motion to AGM will is Monday 12 November at midday.

If you would like any more information about the AGM or writing a motion please do not hesitate to contact the Student Voice Team. Please email AGM@cardiff.ac.uk and we can answer your query via email or arrange a meeting for a discussion with one of the Student Voice members of staff. 

AGM Minutes 2017

AGM Agenda

The 2017 Agenda Pack can be found below:

English | Cymreag

Read the 2016 Agenda Pack here.

Amendments

If you disagree with a motion or wish to change it a little you can. To submit an amendment, you must complete this form English | Cymreag and submit it to AGM@cardiff.ac.uk. The deadline for amendments is 5pm Wednesday 21 November 2018. 

How does the meeting work?

Our AGM follows standard formal meeting procedures. You can find a motion flow-chart diagram to expain the procedure for debate regarding motions here: Motion Flow Diagram

What if I can't attend?

If you are unable to attend the meeting but still want your voice to be heard and your vote to be counted you can have another student attend as your proxy. That means that another individual attends in your place, speaks and votes on your behalf.

To appoint a proxy you simply fill in this 'Appointment of Proxy' form Cymreag | English and must be received before 4pm on the day of AGM by the Student Voice team on the third floor of the students' union building. However, the proxy voter may only vote on behalf of one other person and no more.

Dates at a glance

  • Notice of AGM - Monday 5 November
  • Deadline for Motions - Monday 12 November (midday)
  • Agenda circulated - Thursday 15 November 
  • Deadline for Amendments of motions - Wednesday 21 November 5pm
  • AGM itself - Thursday 22 November 6pm
If you can't attend you have the right to send someone as your proxy.

What Has AGM Done For You?

  • Voted to introduce a full time Heath Park officer
  • Voted to introduce a full time Postgraduate Students officer
  • Voted to introduce a mental Health Campaign Officer
  • Started the 'Periods in Povery Campaign'
  • Voted to boycott Nestle products
  • Stopped minimum memberships for sports clubs and societies being raised to 30
  • Voted to ensure the Great Hall didn't become a full time lecture theatre