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Student Senate

Student Senate is the Students' Union's policy making body and all students are invited to take up seats as Student Senators to represent their fellow peers and help lead the Union forward.

Policies provide the framework which the Union and its Elected Officers operate within. Student Senate has the power to make and review policy, ensuring the Union works to reflect the values and ideals of the Student Body.

Student Senate is the Union's highest regular decision-making body. However, the Annual Members Meeting and Referenda have higher authority as they allow all students a vote, not just their elected representatives.

The Union has policies to ensure that the services and activities we provide are in line with student values and ideals.

How does Student Senate make decisions?

Student Senators: 25 seats are reserved for students that get elected in October. They will be Student Senators for the whole academic year, carrying out the role alongside their studies. They will elect a Chair to lead the meetings. The Chair will gain extra responsibilities but will not have a casting vote.

Randomly Selected Students: To make sure we are as representative as possible we will invite 10 randomly selected students to attend each meeting. They will be allowed to vote for that one meeting only. At the next meeting we will invite 10 new randomly selected students and so on. So keep an eye out for the invite!

Associations: The Union has nine elected Campaign Officers that each head up an association. Each Campaign Officer's association has a vote in senate. Normally the Campaign Officer, as the head of the association would attend the meeting but they can defer their vote to someone else in the association.

Officers: Between them, the Full Time Elected Officers (FTOs) have 2 seats on Senate. They will decide amongst themselves who attends which meeting.

Submit Your Idea

Your email address

Give your idea a title

What's the issue?

Why is this important to Cardiff Students?

What action should the Union take?

* Your idea may not be accepted if all fields are not filled in.

How often does Student Senate meet?

Student Senate will meet five times per academic year. The meetings are always on a Tuesday at 5.00pm.

You’ll be able to find information on upcoming meetings (agenda, location ect) on the website, on Facebook, Twitter and in Gair Rhydd.

The Meeting

The meeting starts with a 30 minute informal discussion session. This is a chance to talk one to one, ask questions, lobby for your case etc.

All ideas will be presented on displays around the room to generate active discussion in a less formal setting.

After the informal discussion the meeting will continue in a slightly more formal manner centering around whether or not to adopt an idea.

At the end of the discussion there will be a vote which will approve, reject or put the idea to a referendum.

All students can partake in all aspects of the meeting apart from the voting. However the Chair reserves the right to remove observers that are obstructive to the meeting.

How does the vote work?

At least 21 people must be present for a vote to be valid, i.e. 50% +1 of all voting members.

Elected Officers and Senators vote as representatives of others, randomly selected students vote on their own behalf.

A voting record will be kept online of how Officers and Student Senators vote. However, since the randomly selected students are not elected and are only voting on their own behalf their vote will be counted anonymously.

How does it work? Head to our ideas hub. This platform allows students to 'up vote' or 'down vote' your idea. If a 'down vote' is received, that means the total number will go down i.e. if you have 0 votes and someone 'down votes' it will become -1 votes.


If your idea receives 50 votes then it will be taken to Student Senate. Student Senate will then debate the idea and vote as to whether or not it will become students' union policy. If your idea has an operational component (for example, "the students' union should serve more vegan-friendly options") we can probably look at that without you having to pass it through this system, by providing feedback directly to our Sales and Customer Services team. So what are you waiting for?

Agenda Items 14/11

Bye Laws Amendments approved

  1. Changes to Bye Laws in relation to Student Media.

Motions 14/11

Freedom to read fell

  1. That the lobbying of WHSmith will end with regards to any publications after the passing of this motion and that the WHSmith shop manager will be informed that they should sell whatever material they see fit within one week.
  2. The Student Union will retain the right to criticise any publications in any way it deems necessary and has the right to persuade individuals not to purchase/read these publications but not to suppress individuals’ rights to access these papers at WHSmith or anywhere else.

Eliminating Economic restrictions on Societies fell

  1. SU should be aware of the financial implications of the conditions placed by the University or the SU on the societies.
  2. The SU should pay for restrictive security cost imposed externally by the University upon the societies that cannot afford those costs.

Agenda Items 05/12

Bye Laws Amendments approved

  1. Changes to Bye Laws in relation to two sabbatical officer roles

Student Trustee Re-Ratification approved

  1. Re-Ratification of Alex Williams and Lily Ryan-Harper

Agenda Items 05/12

Bye Laws Amendments approved

  1. Changes to Bye Laws in relation to two sabbatical officer roles

Student Trustee Re-Ratification approved

  1. Re-Ratification of Alex Williams and Lily Ryan-Harper

Motions 29/01

Making the Union Plastic Straw Free Pass

  1. Reduce the amount of plastic straws used by the food and drink outlets in the Union by reducing their use and supporting local environmental movements such as The No Straw Stand. This could be done through deciding to refuse to use plastic straws completely and using biodegradable straws instead or at the very least putting the plastic straws behind the counter and only using upon request.

For the students' union to ensure the protection of students involved in sex workPass

  1. The Students’ Union to lobby the university to ensure that no student can be excluded, or otherwise punished under Section 3.1 of the Student Behaviour Policy, for engaging in sex work.
  2. To ensure that there is a supportive confidential advisor that student sex workers can go to (e.g. in Student Advice, Support and Wellbeing or a tutor). To ensure that the use of post-exposure prophylaxis (PeP) is considered for extenuating circumstances due to its side effects. .

Securing bursaries and grants for postgraduates in need Pass

  1. For the Cardiff University Students’ Union to submit this motion for consideration at the 2018 NUS National Conference with the following resolves:
  2. For the NUS to lobby the UK Government to provide universities with funding to create substantial schemes of bursaries and grants for postgraduate students from low-income backgrounds. For the NUS to write to each member of the House of Commons Education Select Committee about the importance of financial support for postgraduates from disadvantaged backgrounds. For the NUS to create a toolkit and resources for Students’ Unions to support them to make the case to their university for the creation of substantial schemes of bursaries and grants for postgraduates from low-income backgrounds.

Better hand dryers in the ASSL Pass

  1. That the student’s union lobby Cardiff University through the relevant means (VP officers) for better hand dryers in the ASSL toilets
  2. The passing of this motion will demonstrate the wishes of Student Senate and the wishes of students, which Cardiff University can’t ignore as the ASSL is fundamentally run for students.

Agenda Items 26/04

Bye Laws Amendments approved

  1. Changes to Bye Laws in relation to consistency and updates.

Ratification of Student Trustees approved

  • Megan Perkins, Lewis Rigley, and Niall Yasseen.
  • Motions 26/04

    Recognise the state of Palestine approved

    1. This motion was amended and requires updated before it is provided here.

    Cardiff University Students' Union Should Support UCU's industrial action. fell

    1. This motion was amended and requires updated before it is provided here.

    Student Senate Minutes and Agenda

    14/11/17 - English | Cymreag

    05/12/17 - English | Additional paper (Bye Laws Amendments)

    29/01/18 - English | Cymreag

    24/04/18 - English

    15/05/18 - English

    Attendance Record


    Senate Voting Record

    2017 - 2018 will be updated in the coming weeks.




    Student Senate 2018/2019 Meeting Dates

    Tuesday 13 November 4J - 5pm

    Tuesday 11 December 4J - 5pm

    Tuesday 29 January 4J - 5pm

    Tuesday 12 March 4J - 5:30pm

    Tuesday 14 May 4J - 5pm (Provisional!)