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DBS Checks

You’ll notice that for many of our projects you’re required to obtain something called a DBS. Without the DBS check, you won’t be able to start on your project if it requires that you have one.


What: DBS is a Disclosure and Barring Service check and used to be called a Criminal Records Bureau check. It is basically a check, done by the government, to find out if you have any criminal convictions here in the UK. Please note that you will have to also have a criminal background check from your country if you are an international student and the project you are applying for requires a DBS check. More about international criminal background checks can be found here.

Why: If you have chosen to volunteer on a project with children or vulnerable adults we require, by law, to check your criminal background. We also do this to ensure the safety of our beneficiaries and volunteers, making a safe and comfortable environment.

How: DBS checks for volunteers are free so you won’t have to pay anything. You can pick up a DBS form from the volunteering office which is situated in the Skills Hub on the 2nd floor of the Students’ Union. We’ll talk you through filling out the form and what documentation you’ll need. Download our document checklist. You can also read about documents you’ll need here.

When: You should start the DBS process as soon as you can as a DBS check can take from 3 to 8 weeks to go through from when we send your form off. You won’t be able to start on a DBS project without your DBS. You can pick up a DBS form from the Cardiff Volunteering office anytime between Monday and Friday, 9am to 5pm (please note on busy occasions we can all be out of the office). However to get your DBS checked and sent off you must attend a DBS surgery with us. Dates, times and locations of these are below. Please note that it is important you attend a surgery and not just turn up at any time to get your DBS checked unless otherwise stated on this page.

Your DBS certificate can take from 2-8 weeks to progress, it will be delivered to your current address directly. It is really important that as soon as it arrives you bring it into the Cardiff Volunteering office so we can record the result.

If you have already applied for your DBS and you have a reference number you can track your application here

More information about the DBS process can be found the on the government website.


Upcoming DBS Surgery dates:

More dates added on a regular basis, so keep checking this page.

Anytime drop-in during quiet periods: December to August - Monday to Friday from 10am to 4pm, please note that during the festive and summer periods there may be less staff due to annual leave, so please be aware there may not always be someone in the office who can carry out DBS checks.