What is the expected footfall at the Freshers' Fair?
Last year over 21,000 students attended our fair over the four days.
Are all students invited the the Freshers’ fair?
Yes, all Cardiff University students can attend the Freshers’ fair subject to building capacity.
Can I reserve a particular stall location?
The stalls are allocated by the sales team in advance of the fair.
We are unable to make reservations for locations but will do our best to accommodate your needs/requirements.
I have booked a standard stall – How big will the stall be and what is included?
Standard stall spaces are 3m x 2m deep.
One table and two chairs will be provided.
You will have access to WIFI (Please see ‘how to connect to the Wi-Fi’ document provided to you on the day of the event).
Power is limited and on a first come first serve basis (Please let us know if you require power in advance and we can try our best to assist).
We will NOT be providing backing boards – companies are advised to bring their own roller banners / backing displays.
I have booked a premium stall – How big will the stall be and what is included?
Premium stall spaces are 5m x 4m deep.
1 Table and 2 chairs will be provided.
You will have access to WIFI (Please see 'how to connect to the Wi-Fi' document provided to you on the day of the event).
Power is limited and on a first come first serve basis (Please let us know if you require power in advance and we can try our best to assist).
We will NOT be providing backing boards – companies are advised to bring their own roller banners / backing displays.
Where can I unload for Fairs?
If you wish to use our service tunnel to unload, please agree a loading bay time slot with the sales team prior to your arrival to avoid congestion. Slots for our service tunnel are limited and will be assiged at the time of booking on a first come first served basis. We only have one service lift acccessed via our service tunnel, so we’ll assign dedicated load-in times for each group that is assigned a slot. Only one company will be allowed in the tunnel at a time, reducing wait times for the lift. Premium stalls will receive guaranteed lift time slots, leaving 8 slots for regular stalls. Each slot will be 20 minutes long, with staff on hand to keep everything on schedule. It will be a first come first serve, so get your booking
Please use the following postcode to access Senghennydd Road (rear of the building) This is where you can access our service tunnel if you have been allocated a loading bay slot – CF24 4AG.
We are attending more than one day of the Freshers’ fair; do we need to take down our stalls?
Unless told otherwise, we cannot store anything overnight and you will be required to take down and set up again each day due to other Freshers’ events happening throughout the week.
How many staff members can I bring along on the day?
Due to venue capacity, we allow up to 4 representatives per stall at any one time. We would be happy if you would like staff members to swap throughout the day.
Can food be handed out at the stall?
Any companies providing ‘food’ samples are to complete a Food Hygiene Disclaimer Notice – please contact susales@cardiff.ac.uk prior to arrival.
Can alcohol be handed out at the stall?
Alcohol samples need to be approved by a member of the sales team. We cannot allow samples to be handed out that have not been approved by Cardiff Students' Union. Please get in touch to discuss this with a member of the team.
Is there any promotional material we are not allowed to hand out on the day?
All activity must be declared to the Sales team via the information form prior to the event.
The following items are prohibited and will not be allowed at the fair:
- Promotion or giveaway of pizza.
- Any glass.
- Any alcohol samples need to be pre-agreed with the sales team at the time of booking - these are agreed on a case by case basis