Varsity Terms and Conditions

Final Ticket Sale Terms

  • For the final 200 ticket release, you will be provided with a coach wristband to travel on the 8:00- 9:00 timeslot OR the 9:00 - 10:00 timeslot. This will be allocated at ticket collection.
  • Tickets available are in the following blocks
    • EL5, EL6, EU4, EU5, EU6, EU7, EU8, EU9, EU10, EU11, EU12
  • We are unable to match your seats to students who have already collected tickets, or swap tickets with those who have already collected. We will try to match you to a block where this is available, however, this will not always be possible.
  • We will be able to guarantee pairs next to each other when collecting together and in some instances small groups.
  • If you have already selected a coach time, you will not be permitted to swap a coach time for the final release coach selection options.

Ticket Collection

  • Ticket collection will be taking place at Cardiff Students’ Union during the week commencing 28th March and 25th April.
  • If you have not yet collected your tickets the following ticket collection timings remain:

              > Monday 25th April 14:00 - 19:00, Level 2 Students' Union Cathays

              > Tuesday 26th April 14:00 - 19:00, Level 2 Students' Union Cathays

  • If you wish to sit next to somebody else in the stadium, please ensure you collect your tickets together or give your collection information (student number and QR code) to someone to collect on your behalf.
  • You cannot nominate another individual to collect your YOLO After Party wristband.
  • PLEASE NOTE: Once you have selected your preferred bus time it will not be able to be altered (please make certain you are sure at the time of selecting).
  • PLEASE NOTE: Once you have collected your tickets, we are unable to make changes to coach times and stadium ticket allocation. Please ensure you have everything confirmed before leaving the ticket collection point.
  • PLEASE NOTE: If you were not able to make a coach selection on the student portal, you will be allocated a coach time when you collect your ticket. We will not be able to guarantee what coach time you will be allocated in advance of your collection.

Day Games Tickets Package Information*

  • Access to the Day Games fixtures at Swansea University Day Games are by wristband only.
  • Your wristband both provides access to the coach and access to the day games.
  • Day games wristband colours and timings are as follows: 
    • > 7:00 - 8:00 PINK
    • > 8:00 - 9:00 YELLOW
    • > 9:00 - 10:00 GREEN
    • > 10:00 - 11:00 BLUE
  • The capacity to Swansea University Sports Village at Sketty Lane is limited and will be granted on a first-come, first-serve basis.

 

Stadium Tickets Package Information*

  • Access to the Rugby at the Swansea.com Stadium is by stadium tickets only.
  • Your coach wristband for stadium only tickets are as follows:
    • > 14:30 PURPLE  
    • > 17:00pm RED 
  • You will need your Stadium Ticket to access the stadium.

General Capacity and Ticketing

  • Spectators wishing to enter the Swansea University Sports Village at Sketty Lane, must travel on Varsity buses from Cardiff. Spectators making their own way to the venue will not be permitted access to this venue.
  • Access for all venues requires a ticket or wristband;
  • Entry to YOLO After Party is by wristband only.* Your Day Games and Stadium Only tickets do not include a YOLO Wristband.
  • All main venues are licensed premises. If you are deemed to be drunk, we reserve the right to refuse entry to any/all venues.
  • Please note all tickets purchased are non-refundable and cannot be exchanged.
  • Tickets and/or wristbands lost, misplaced or damaged cannot be replaced.
  • We reserve the right to issue tickets in advance to manage capacity for those fixtures or events we deem to be popular.
  • Many fixtures run concurrently and we cannot guarantee you will be able to see all fixtures. We advise you plan ahead and structure your day accordingly to avoid disappointment.
  • We try and accommodate groups and sports clubs sitting together and within the same location – however this is not guaranteed.
  • Once you have purchased your chosen package you will receive a confirmation email. You will then receive additional information about collection and bus allocation details closer to the event.

  • Please note the size T-shirt stated during the checkout process is for internal ordering purposes only. T-shirts will be allocated on a first come, first served basis at the point of collection and we cannot guarantee your chosen t-shirt size will be available.

 

* Entry to all events is subject to venue terms and conditions. Each venue is entitled to refuse entry or eject ticket holders in order to facilitate a safe event.

Behaviour and Security

  • In purchasing a Welsh Varsity package, you acknowledge the rules regarding behaviour and conduct. You are representing Cardiff University and Cardiff University Students’ Union; any breach of these rules may result in you being asked to leave the event and your ticket for any proceeding event being confiscated.
  • Behaviour that contravenes the standards set out in the Student Behaviour Procedure will be reported to the University and investigated under complaint and disciplinary procedures. This can have serious consequences to your education or future career as well as your ongoing participation is sporting or social activities with the Students’ Union.
  • A breach of any terms of entry to Cardiff University Students’ Union for the Varsity After Party or behaviour deemed by the Duty Manager to be unacceptable will result in ejection from the venue and a possible ban from the premises. In serious cases, the Police or University may be informed. Unacceptable behaviour includes but is not limited to;
    • > Behaviour which is likely to cause intimidation
    • > Abusive or discriminatory behaviour
    • > Behaviour that causes damage, nuisance, or injury to self or others 
    • > Behaviour that places others at risk 
    • > Students are reminded that they are required to conduct themselves within the expectations placed on both members of the Students’ Union and Cardiff University.
  • All venues are likely to conduct security searches to ensure your safety and the safety of others.
  • Please be aware that many venues will not permit alcohol to be taken into the venue or consumed on the premises.
  • Welsh Varsity and associated venues reserve the right to refuse entry to any patrons that act in a way that damages the reputation and/or Premises License conditions of the Students' Union.
  • The use of fireworks, flares or other pyrotechnics at any sporting venue is strictly forbidden. South Wales Police will seek to prosecute individuals using or seeking to bring such items into the event.
  • Please respect other visitors and members of the public at the Welsh Varsity event and in surrounding areas of the city. Follow the directions of stewards at the event.
  • The After Party follows our regular nightclub conditions of entry and is age 18+. All members and guests must provide photo ID as proof of age if asked by a member of the security team or a member of Students' Union staff. We only accept a valid passport or a valid driving license. If you are unable to provide proof of age, you may be refused entry or refused service at our licensed bars.

Drink responsibly

  • No alcohol is permitted to be taken into any Welsh Varsity Venues. All major venues have a range of food, soft and alcoholic drinks available.
  • If you are drunk you will not be served and may be refused entry to licenced or event premises on the day.
  • Remember, alcohol lowers inhibitions, leading to impaired judgement which means you are more likely to take risks and get into trouble.

Transport

  • Spectators wishing to enter the Swansea University sports centre site at Sketty Lane, must travel on Varsity buses from Cardiff. Spectators making their own way to the venue will not be permitted access to this venue.
  • Please refer to the departure times printed on the transport wristband you are issued at the collection point.
  • Please arrive in plenty of time for your scheduled departure from the Students’ Union as searches will be in operation
  • Please arrive 15 minutes before your scheduled departure time from Sketty Lane to the Swansea.com Stadium.
  • No alcohol will be allowed on transport and will be confiscated before boarding.
  • Please avoid wearing face paint on transport to avoid damage to vehicles. Drivers may refuse access.
  • Spectators who are drunk will not be permitted to travel.
  • If you require accessible transport please contact sucustomerservice@cardiff.ac.uk in advance of the event.

 

Covid-19

  • We will follow all Welsh Government guidelines in relation to the planning and delivery of this event. Ticket holders will be updated of any changes where necessary.
  • This is not a socially distanced event and will involve bus transportation with 50+ students.
  • Please consider this when purchasing any varsity ticket package.

Frequently Asked Questions

What are the packages?

  • Package 1: Entry to the day games, rugby ticket, transport & t-shirt £32.50 (plus £1.50 booking fee)
  • Package 2: rugby ticket, t-shirt and transport £22.50 (plus £1.50 booking fee)

Where do I collect my package from?

Ticket collection will be taking place at Cardiff Students’ Union in Cathays.

When is collection?

Ticket Collection details:

  • March 28th, 29th and 30th. If you were not able to collect during the first round of collection, please collect your tickets during the following collection dates:
  • Monday April 25th and Tuesday 26th April - 2pm - 7pm. Second floor of the Students' Union.

What do I do if I have lost my wristband or stadium ticket? 

  • Unfortunately, we are unable to re-issue tickets or wristbands as stated in our terms and conditions. 

Can we take alcohol to the day games? 

  • Bag searches and security will be in place across multiple venues. All venues are licensed sites so only alcohol purchased on the premises can be consumed. There will be food and drink available all day at student friendly prices.

Can I get a refund? 

Where are the rugby fixtures taking place? 

  • The Men’s and Ladies’ rugby fixtures will take place in the Swansea.com Stadium.

How do I get to the Liberty Stadium from Sketty Lane? 

  • There will be buses from Sketty Lane to the Swansea.com Stadium. Please arrive 15 minutes before your scheduled departure time from Sketty Lane to the Swansea.com Stadium.

Are food and drink expensive at the event venues? 

  • Refreshments will be offered throughout the day at student friendly prices on site for the Day Games. We are working closely with teams at all locations to offer you the best prices possible. 

Can I buy an After Party ticket if I’m not going to the day games or rugby match at the Swansea.com Stadium? 

  • No, After Party access is only available to students that have purchased a Varsity ticket (either package 1 or 2). There is a set capacity for the After Party so once tickets are sold out we won’t be able to release any more.
  • Varsity club night tickets must be purchased separately.

Is there a hashtag? What’s happening on social media? 

  • Yes, we’re using #TeamCardiff on Twitter, Facebook and Instagram. Get the latest scores and updates from @CardiffStudents. You can also follow #WelshVarsity and @WelshVarsity on Twitter. 

What ID does the Students’ Union accept? 

  • Valid passport or valid driving license ONLY 

When do we collect our t-shirts? 

  • You will collect your t-shirts on the same day as your tickets and wristbands. *Please see ‘When is collection?’ 

Can I take food with me for the day? 

  • No, Refreshments will be offered throughout the day at student friendly prices on site for the Day Games. We are working closely with teams at all locations to offer you the best prices possible. 

Can we take alcohol to the day games? 

  • Bag searches and security will be in place across multiple venues.  All venues are licenced sites so only alcohol purchased on the premises can be consumed.   
  • If you are caught trying to circumvent searches policies by hiding alcohol, we refuse permission to refuse access to transport and the event.

Will tickets for the After Party be available on the door? 

  • No, After Party tickets will only be sold to students that have purchased a Varsity package ticket.

 

Photography and Filming 

  • We employ photographers and videographers to record the events taking place as part of the Welsh Varsity tournament. Any images and footage taken may be used by the Welsh Varsity organisers for promotional purposes. Copyright of all images and footage rests with Welsh Varsity and the partners who organise the event.
  • By purchasing a ticket and entering the site, you are consenting to the use of your image, without compensation, for these purposes.
  • You can request at any point for your image to be removed from use by contacting the relevant Welsh Varsity partner.

GENERAL TERMS 

Please refer to our general ticketing terms for more informational specific to night time activity and nightclub entry. 

Cardiff University Students’ Union, registered in Wales. Nothing here in contained constitutes an order for goods or services unless accompanied by an official order

Telephone | 029 2078 1400 Email | StudentsUnion@Cardiff.ac.uk Website | cardiffstudents.com Address | Park Place Cardiff CF10 3QN Charity No. | 1137163 Company Registration No. | 07328777
Undeb Myfyrwyr Prifysgol Caerdydd, wedi’i gofrestru yng Nghymru. Nid oes dim yn gynwysedig yma yn gorchymyn am nwyddau neu wasanaeth oni bai bod archeb swyddogol yn cyd-fynd ag ef

Ffôn | 029 2078 1400 E-bost | StudentsUnion@Cardiff.ac.uk Gwefan | cardiffstudents.com Cyfeiriad | Plas y Parc Caerdydd CF10 3QN Rhif Elusen | 1137163 Rhif Cofrestredig y Cwmni | 07328777