Welsh Varsity 2020

Varsity Terms and Conditions

Capacity and Ticketing

  • Spectators wishing to enter the Swansea University Sports Village at Sketty Lane, must travel on Varsity buses from Cardiff.  Spectators making their own way to the venue will not be permitted access to this venue. 

  • Access for all venues requires a ticket or wristband; 

  • Access to the fixtures at Swansea University are by wristband only.* 

  • Access to the Rugby at the Liberty Stadium is by stadium tickets only. * 

  • Entry to YOLO after party is by wristband only. * 

  • The capacity to Swansea University Sports Village at Sketty Lane is limited and will be granted on a first come, first serve basis. 

  • All main venues are licenced premises.  If you are deemed to be drunk, we reserve the right to refuse entry to any/all venues. 

  • Only one package can be purchased per person. 

  • Please note all tickets purchased are non-refundable and cannot be exchanged. 

  • Tickets and/or wristbands lost, misplaced or damaged cannot be replaced. 

  • We reserve the right to issue tickets in advance to manage capacity for those fixtures or events we deem to be popular. 

  • Many fixtures run concurrently and we cannot guarantee you will be able to see all fixtures. We advise you plan ahead and structure your day accordingly to avoid disappointment. 

  • We try and accommodate groups and sports clubs sitting together and within the same location – however this is not guaranteed. 

  • Once you have purchased your chosen package you will receive a confirmation email.  You will then receive additional information about collection and bus allocation details closer to the event.  

  • PLEASE NOTE: Once you have selected your preferred bus time it will not be able to be altered (please make certain you are sure at the time of selecting). 

  • PLEASE NOTE: Once you have selected your preferred collection time it will not be able to be altered (please make certain you are sure at the time of selecting). 

  • Please note the size T-shirt stated during the checkout process is for internal ordering purposes only. T-shirts will be allocated on a first come, first served basis at the point of collection and we cannot guarantee your chosen t-shirt size will be available. 

* Entry to all events is subject to venue terms and conditions.  Each venue is entitled to refuse entry or eject ticket holders in order to facilitate a safe event. 

Behaviour and Security

  • In purchasing a Welsh Varsity package, you acknowledge the rules regarding behaviour and conduct. You are representing Cardiff University and Cardiff University Students’ Union; any breach of these rules may result in you being asked to leave the event and your ticket for any proceeding event being confiscated. 

  • Behaviour that contravenes the standards set out in the Student Behaviour Procedure will be reported to the University and investigated under complaint and disciplinary procedures. This can have serious consequences to your education or future career as well as your ongoing participation is sporting or social activity with the Students’ Union. 

  • Please note that you are responsible for the conduct and behaviour of anyone you buy tickets on behalf of. 

  • A breach of any terms of entry to Cardiff University Students’ Union for the Varsity After Party or behaviour deemed by the Duty Manager to be unacceptable will result in ejection from the venue and a possible ban from the premises. In serious cases, the Police or University may be informed. Unacceptable behaviour includes but is not limited to; 

  • Behaviour which is likely to cause intimidation 

  • Abusive or discriminatory behaviour 

  • Behaviour that causes damage, nuisance, or injury to self or others 

  • Behaviour that places others at risk 

  • Students are reminded that they are required to conduct themselves within the expectations placed on both members of the Students’ Union and Cardiff University. 

  • All venues are likely to conduct security searches to ensure your safety and the safety of others. 

  • Please be aware that many venues will not permit alcohol to be taken into the venue or consumed on the premises. 

  • Welsh Varsity and associated venues reserve the right to refuse entry to any patrons that act in a way that damages the reputation and/or Premises License conditions of the Students' Union. 

  • The use of fireworks, flares or other pyrotechnics at any sporting venue is strictly forbidden. South Wales Police will seek to prosecute individuals using or seeking to bring such items into the event. 

  • Please respect other visitors and members of the public at the Welsh Varsity event and in surrounding areas of the city. Follow the directions of stewards at the event. 

  • The After Party follows our regular night club conditions of entry and are age 18+. All members and guests must provide photo ID as proof of age if asked by a member of the security team or a member of Students' Union staff. We only accept a valid passport or a valid driving licence. If you are unable to provide proof of age, you may be refused entry or refused service at our licenced bars. 

Drink responsibly

  • No alcohol is permitted to be taken into any Welsh Varsity Venues. All major venues have a range of food, soft and alcoholic drinks available. 

  • If you are drunk you will not be served and may be refused entry to licenced or event premises on the day. 

  • Remember, alcohol lowers inhibitions, leading to impaired judgement which means you are more likely to take risks and get into trouble. 

Transport

  • Spectators wishing to enter the Swansea University sports centre site at Sketty Lane, must travel on Varsity buses from Cardiff.  Spectators making their own way to the venue will not be permitted access to this venue. 

  • Please refer to the departure times printed on the transport wristband you are issued at the collection point.  

  • Please arrive in plenty of time for your scheduled departure from the Students’ Union as searches will be in operation.  

  • Please arrive 15 minutes before your scheduled departure time from Sketty Lane to the Liberty Stadium.  

  • No alcohol will be allowed on transport and will be confiscated when before boarding.  

  • Please avoid wearing face paint on transport to avoid damage to vehicles. Drivers may refuse access. 

  • Spectators who are drunk will not be permitted to travel  

Ticket Collection

Collection dates are:

23rd - 24th March on Level 1 of the Students' Union between 10:00-18:30 - priority collection for AU members

25th - 27th March on Level 1 of the Students' Union between 10:00-18:30 - open to all students

  • It is your responsibly to ensure that your ticket is collected during this period. We cannot guarantee that beyond this date we will be able to distribute tickets – but we will try our hardest to accommodate those who cannot attend during this time. 

  • Tickets should be counted upon collection and checked that the full quantity expected have been received. Any mistakes realised after the point of collection cannot be rectified. 

  • Those collecting tickets on behalf of others accept full responsibility for their loss. 

  • For collection purposes, please ensure you have your student number and the student numbers for any packages purchased if collecting for more than one person. You WILL NOT be able to collect using the email confirmation you received at point of purchase. 

  • Tickets and/or wristbands lost, misplaced or damaged cannot be replaced. 

  • Please note the size T-shirt stated during the checkout process is for internal ordering purposes only. T-shirts will be allocated on a first come, first served basis at the point of collection and we cannot guarantee your chosen t-shirt size will be available. 

Frequently Asked Questions

What are the packages? 

  • Package 1: Entry to the day games, rugby ticket, club night entry, transport & t-shirt £29.50 (plus £1.50 booking fee)
  • Package 2: Entry to the day games, rugby ticket, t-shirt and transport £24.50 (plus £1.50 booking fee)
  • Package 3: Rugby ticket, club night, transport and t-shirt £25.50 (plus £1.50 booking fee) 
  • Package 4: Rugby ticket, t-shirt and transport £20.00 (plus £1.50 booking fee) 

Where do I collect my package from? 

  • Collection is on Level 1 of the Students' Union. 

When is collection? 

Collection dates are: 

  • 23rd - 24th March on Level 1 of the Students' Union between 10:00-18:30 - priority collection for AU members
  • 25th - 27th March on Level 1 of the Students' Union between 10:00-18:30 - open to all students

What do I do if I have lost my wristband or stadium ticket? 

  • Unfortunately, we are unable to re issue tickets or wristbands as stated in our terms and conditions. 

Will I be able to sit with my friends? 

  • Tickets for the rugby game at the Liberty Stadium feature allocated seating. This means that if you want to sit with your friends, you will need to collect your packages at the same time. If you can’t all make it to the Students’ Union at the same time, don’t worry, you will be able to send one person to collect all the packages.  

What do I need to bring to the collection point? 

  • Please bring your University student number or student card. 

Can we take alcohol to the day games? 

  • Bag searches and security will be in place across multiple venues. All venues are licensed sites so only alcohol purchased on the premises can be consumed. There will be food and drink available all day at student friendly prices. 

Can I get a refund? 

Where are the rugby fixtures taking place? 

  • The Men’s and Ladies’ rugby fixtures will take place in the Liberty Stadium – Package 4 (RUGBY TICKET, OFFICIAL T-SHIRT & TRANSPORT) will permit access to both matches. 

How do I get to the Liberty Stadium from Sketty Lane? 

  • There will be buses from Sketty Lane to the Liberty Stadium. Please arrive 15 minutes before your scheduled departure time from Sketty Lane to the Liberty Stadium.  

Are food and drink expensive at the event venues? 

  • Refreshments will be offered throughout the day at student friendly prices on site for the Day Games. We are working closely with teams at all locations to offer you the best prices possible. 

Can I buy an After Party ticket if I’m not going to the rugby match at the Liberty Stadium? 

  • No, After Party access is only available to students that have purchased Package 3 (Rugby, Welsh Varsity YOLO After Party and T-Shirt) or Package 1 (Rugby, Day Game Access, Welsh Varsity YOLO After Party and T-Shirt). There is a set capacity for the After Party so once tickets are sold out we won’t be able to release any more. 

Is there a hashtag? What’s happening on social media? 

  • Yes, we’re using #TeamCardiff on Twitter, Facebook and Instagram. Get the latest scores and updates from @CardiffStudents. You can also follow #WelshVarsity and @WelshVarsity on Twitter. 

What ID does the Students’ Union accept? 

  • Valid passport or valid driver’s license ONLY 

When do we collect our t-shirts? 

  • You will collect your t-shirts on the same day as your tickets and wristbands. *Please see ‘When is collection?’ 

Can I take food with me for the day? 

  • No, Refreshments will be offered throughout the day at student friendly prices on site for the Day Games. We are working closely with teams at all locations to offer you the best prices possible. 

Can we take alcohol to the day games? 

  • Bag searches and security will be in place across multiple venues.  All venues are licenced sites so only alcohol purchased on the premises can be consumed.   

Will tickets for the After Party be available on the door? 

  • No, After Party tickets will only be sold to students that have purchased Package 3 (Rugby, Welsh Varsity YOLO After Party and T-Shirt) or Package 1 (Rugby, Day Game Access, Welsh Varsity YOLO After Party and T-Shirt) 

I can’t get a bus at the times allocated.  What should I do? 

Photography and Filming 

  • We employ photographers and videographers to record the events taking place as part of the Welsh Varsity tournament. Any images and footage taken may be used by the Welsh Varsity organisers for promotional purposes. Copyright of all images rests with Welsh Varsity and the partners who organise the event.
  • By purchasing a ticket and entering the site, you are consenting to the use of your image for these purposes. You can request at any point for your image to be removed from use by contacting the relevant Welsh Varsity partner.

GENERAL TERMS 

Please refer to our general ticketing terms for more informational specific to night time activity and nightclub entry.