A comprehensive guide to running your club here at Cardiff University. The forms and documents needed for the day to day running of the club. With committee roles explained, the forms needed and a lot more advice such as sponsorship.
Membership forms
Want to join a club? look at this: How To Join an AU Club (pdf)
Joined a club? then you need to join the AU, fill this form in and bring it to the AU office: AU Membership Form (pdf)
Committee Training
The AU Policy (pdf) is the thorough set of rules by which the AU is run.
The definitive guide!! New to the committee of a club then save your time and ours by viewing this powerpoint presentation: Club Committee Training (powerpoint)
Health and safety here at the Athletic Union is taken very seriously. New members to a committee look at this: Introduction to health and safety at the AU (powerpoint)
The knowledge of financial procedures is key in the smooth running of your club: Finance presentation (powerpoint)
Useful forms
- Club Committee Contact Sheet
- Team Sheets
- Team captain
- Codes of Practice – what is expected of every member of the club
- Example code of practice and constitution for your club
- Team Sheets
Transport
- Car Registration Form
- Minibus Bookings (Link to Ali transport service on the website)
- External Coach Booking
- Trip Request Forms
Facilities
- Block Booking Form
- University Facility Bookings
- Cancelling University Bookings
- Au Attendance – No Show Penalty
Finance
- Financial Support Form (Budget Application)
- Emergency Funding Application Form
- Cash / Cheque Request Form
- Paying-in Form
Safety
- Safety and duty of care for your Athletic Union Club
- Risk Assessments
- Guidance – Trip / Activity Registration
- Accident / Incident & Emergency Guidelines for Trips
- Guidelines To Consider For Club Trips Outside of Normal Activities
- Accident Report Form
- Risk Assessment / Hazard List Standard Form
- Endsleigh Insurance Policy
Coach forms
Coach Registration – All coaches that are employed by the club and have a national governing body qualification have to register with the AU.
Coach Code of Practice Forms – All coaches and students who will be leading the activity will have to register.
Other forms
Recruitment policy for Clubs and the AU
How To Set up a New AU Club – if Cardiff university doesn’t provide you with every opportunity already, there maybe room for more clubs. For example this year is the first year the table tennis club have existed.
Think you have got something to share with the whole university this document explains how to get your story in the Gair Rhydd. – the student newspaper!
